{"id":908,"date":"2024-12-17T11:22:18","date_gmt":"2024-12-17T11:22:18","guid":{"rendered":"http:\/\/newelp.elp.fr\/?p=908"},"modified":"2025-04-02T15:52:39","modified_gmt":"2025-04-02T15:52:39","slug":"collecte-gestion-securisation-archives","status":"publish","type":"post","link":"https:\/\/elp.fr\/index.php\/collecte-gestion-securisation-archives\/","title":{"rendered":"[REPLAY WEBINAIRE] Faciliter la collecte des archives \u2013 G\u00e9rer et s\u00e9curiser les documents"},"content":{"rendered":"\n<div class=\"wp-block-uagb-container uagb-block-d623dccb alignfull uagb-is-root-container\"><div class=\"uagb-container-inner-blocks-wrap\">\n<div class=\"wp-block-uagb-image uagb-block-ed03f759 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none wp-embed-aspect-16-9 wp-has-aspect-ratio\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" data-srcset=\"https:\/\/elp.fr\/wp-content\/uploads\/2024\/12\/AdobeStock_263941890-560x450-1.jpeg ,https:\/\/elp.fr\/wp-content\/uploads\/2024\/12\/AdobeStock_263941890-560x450-1.jpeg 780w, https:\/\/elp.fr\/wp-content\/uploads\/2024\/12\/AdobeStock_263941890-560x450-1.jpeg 360w\" data-sizes=\"(max-width: 480px) 150px\" data-src=\"https:\/\/elp.fr\/wp-content\/uploads\/2024\/12\/AdobeStock_263941890-560x450-1.jpeg\" alt=\"\" class=\"uag-image-909 lazyload\" width=\"1200\" height=\"422\" title=\"AdobeStock_263941890-560x450\" role=\"img\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1200px; --smush-placeholder-aspect-ratio: 1200\/422;\" \/><\/figure><\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-uagb-container wp-embed-aspect-16-9 wp-has-aspect-ratio uagb-block-e73bbcb4 alignfull uagb-is-root-container\"><div class=\"uagb-container-inner-blocks-wrap\">\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Comment r\u00e9ussir la collecte des archives aupr\u00e8s des services producteurs ? Comment g\u00e9rer et assurer la s\u00e9curit\u00e9 des documents \u00e9lectroniques dans le cadre d\u2019un archivage hybride ?<br><br>Nous r\u00e9pondons \u00e0 ces questions, dans ces deux webinaires, en nous appuyant sur le logiciel <strong><a href=\"https:\/\/elp.fr\/index.php\/hyperdhoc-archive\/\">Hyperdhoc Archive.&nbsp;<\/a><\/strong><\/p>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-ad907470\"><h4 class=\"uagb-heading-text\">R\u00e9ussir la collecte des archives aupr\u00e8s des services<\/h4><\/div>\n\n\n\n<p><strong>Constituer et g\u00e9rer un r\u00e9seau de correspondants<\/strong><br>Les \u00e9tablissements et les services sont r\u00e9f\u00e9renc\u00e9s dans une arborescence. Cette arborescence permet \u00e0 l\u2019archiviste de g\u00e9rer l\u2019ensemble des services producteurs d\u2019un \u00e9tablissement, mais \u00e9galement les correspondants-archives de chaque service.<br><br>L\u2019archiviste peut accorder des droits de versement \u00e0 un correspondant, pour un ou plusieurs services producteur. Le correspondant pourra verser les archives de son propre service, mais \u00e9galement pour d\u2019autres services de l\u2019\u00e9tablissement.<br><br>Il est \u00e9galement possible pour l\u2019archiviste d\u2019accorder ou retirer des droits \u00e0 l\u2019ensemble de son r\u00e9seau de correspondants. Il peut avoir acc\u00e8s \u00e0 la liste compl\u00e8te des correspondants enregistr\u00e9s dans le logiciel.<br><br><strong>Cr\u00e9er un bordereau de versement simplifi\u00e9<br><\/strong>Le correspondant doit tout d\u2019abord renseigner les informations pr\u00e9sentes dans l\u2019en-t\u00eate du bordereau de versement. Le travail du correspondant est facilit\u00e9 par l\u2019inscription automatique de certaines informations&nbsp;: la date de versement, le nom du service producteur et le nom du versant. Si le correspondant a la charge de collecter les archives de plusieurs services, il peut s\u00e9lectionner le service producteur souhait\u00e9 dans une liste de choix.<br><br>Le r\u00e9f\u00e9rent devra \u00e9galement s\u00e9lectionner un tableau de gestion dans l\u2019en-t\u00eate du bordereau de versement. La s\u00e9lection du tableau de gestion permettra au correspondant de classer les bo\u00eetes et dossiers d\u2019archives list\u00e9s dans le bordereau de versement.<br><br>Le correspondant peut d\u00e9crire chaque bo\u00eete et dossier d\u2019archives en renseignant&nbsp;: une description, les dates extr\u00eames, une rubrique de classement \u00e0 lier aux archives et \u00e9ventuellement des remarques sur l\u2019\u00e9tat physique des archives par exemple.<br><br>Pour renseigner une rubrique de classement, le correspondant n\u2019aura qu\u2019\u00e0 s\u00e9lectionner une rubrique dans l\u2019arborescence du tableau de gestion pr\u00e9c\u00e9demment s\u00e9lectionn\u00e9. La s\u00e9lection d\u2019une rubrique de classement va faciliter le travail de l\u2019archiviste. Lors de la r\u00e9ception du bordereau de versement, l\u2019archiviste va pouvoir d\u00e9couvrir comment sont class\u00e9es les archives pr\u00e9sentes dans le bordereau de versement.<br><br>Une fois que le bordereau de versement est compl\u00e9t\u00e9, le correspondant archives peut ensuite transf\u00e9rer le bordereau de versement pour que ce dernier puisse \u00eatre v\u00e9rifi\u00e9 par l\u2019archiviste.<br><br><strong>Transf\u00e9rer le bordereau de versement au service des archives<br><\/strong>L\u2019archiviste a la possibilit\u00e9 de consulter et traiter les bordereaux de versement, de leur r\u00e9ception jusqu\u2019\u00e0 leur stockage.<br><br>Il peut accepter ou refuser le bordereau de versement transf\u00e9r\u00e9 par le correspondant-archives. Si le bordereau de versement est accept\u00e9, l\u2019archiviste peut ensuite compl\u00e9ter le bordereau de versement et d\u00e9terminer une localisation pour les archives pr\u00e9sentes dans le bordereau.<br><br>Si l\u2019archiviste refuse le bordereau de versement, ce dernier est retourn\u00e9 au correspondant-archives. L\u2019archiviste peut indiquer un motif de refus et l\u2019associer au bordereau de versement lors de son renvoi au correspondant. Le correspondant peut ensuite modifier le contenu du bordereau de versement et l\u2019envoyer au service des archives pour \u00eatre accept\u00e9.<br><br><strong>Retrouver et demander la communication des documents<br><\/strong>Une recherche simple, sous la forme d\u2019une barre de recherche de type \u00ab Google \u00bb est disponible pour chaque utilisateur.<br><br>Des formulaires de recherche sont \u00e9galement disponibles pour affiner la recherche des utilisateurs.&nbsp;Ces derniers peuvent rechercher les archives \u00e0 partir de leur rubrique de classement, des intervalles de dates, le nom d\u2019un service producteur, mais \u00e9galement \u00e0 partir d\u2019un mot ou d\u2019une expression pr\u00e9sente dans la description de la bo\u00eete ou du dossier d\u2019archives.<br><br>Les archives s\u2019affichent dans les r\u00e9sultats de recherche en fonction des droits de consultation de chaque utilisateur.&nbsp;Ces r\u00e9sultats de recherche peuvent \u00eatre export\u00e9s sous le format Excel ou le format PDF.<br><br>\u00c0 partir des r\u00e9sultats de recherche, les utilisateurs peuvent envoyer une demande de communication au service des archives.&nbsp;Les utilisateurs doivent tout d\u2019abord s\u00e9lectionner les archives dans les r\u00e9sultats de recherche.&nbsp;Ils doivent ensuite transf\u00e9rer ces archives dans un panier virtuel.&nbsp;Ce panier virtuel permet d\u2019envoyer une ou plusieurs demandes de communication, soit une demande d\u2019emprunt ou une demande de consultation en salle de lecture.<br><br>L\u2019archiviste a ensuite la possibilit\u00e9 d\u2019accepter ou de refuser la demande de communication.&nbsp;Un courriel est envoy\u00e9 au demandeur pour indiquer si sa demande de communication a \u00e9t\u00e9 refus\u00e9e ou accept\u00e9e.&nbsp;Si la demande de communication a \u00e9t\u00e9 accept\u00e9e, le demandeur peut ensuite se rendre au service des archives pour emprunter ou consulter sur place les archives demand\u00e9es.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"R\u00e9ussir la collecte des archives aupr\u00e8s des services producteurs avec Hyperdhoc Archive\" width=\"500\" height=\"281\" data-src=\"https:\/\/www.youtube.com\/embed\/0f2nth0nLuE?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" data-load-mode=\"1\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-bab80c54\"><h4 class=\"uagb-heading-text\">Archivage hybride : g\u00e9rer et s\u00e9curiser les documents \u00e9lectroniques<\/h4><\/div>\n\n\n\n<p><strong>Collecter les documents \u00e9lectroniques aupr\u00e8s des services<\/strong><br>Si un r\u00e9seau de correspondants-archives et mis en place au sein de l\u2019\u00e9tablissement, ces derniers peuvent verser des documents au service des archives. Dans le cadre d\u2019un archivage hybride, ces documents peuvent faire l\u2019objet d\u2019un versement en m\u00eame temps que les archives papiers.<br><br>Le correspondant peut renseigner un ou plusieurs documents dans le bordereau de versement de deux mani\u00e8res. Une bo\u00eete virtuelle est \u00e0 la disposition du correspondant. Cette bo\u00eete virtuelle permet de t\u00e9l\u00e9verser un ou plusieurs documents qui ne sont pas associ\u00e9s au contenu des bo\u00eetes et des dossiers d\u2019archives pr\u00e9sents dans le corps du bordereau de versement.<br><br>Le r\u00e9f\u00e9rent peut \u00e9galement t\u00e9l\u00e9verser des documents \u00e9lectroniques et les associer \u00e0 chaque bo\u00eete et\/ou dossier d\u2019archives papiers pr\u00e9sents dans le corps du bordereau de versement. Il peut s\u2019agir de l\u2019\u00e9quivalent num\u00e9ris\u00e9 d\u2019un document papier pr\u00e9sent dans la bo\u00eete d\u2019archives par exemple.<br><br>Diff\u00e9rents formats peuvent \u00eatre t\u00e9l\u00e9vers\u00e9s dans la base de donn\u00e9es du logiciel&nbsp;: le format PDF, Excel, PowerPoint et Word. Il est \u00e9galement possible de t\u00e9l\u00e9verser des formats images&nbsp;comme les formats JPEG et PNG. Lors du t\u00e9l\u00e9versement de ces documents, une copie est automatiquement g\u00e9n\u00e9r\u00e9e au format PDF\/A. Ce format permet d\u2019assurer l\u2019int\u00e9grit\u00e9 du document lors de son transfert et son traitement au service des archives et d\u2019assurer sa p\u00e9rennit\u00e9 dans le temps.<br><br>Si l\u2019\u00e9tablissement ne dispose pas d\u2019un r\u00e9seau de correspondants-archives, l\u2019archiviste peut collecter lui-m\u00eame les documents \u00e9lectroniques et les associer \u00e0 un bordereau de versement.<br><br>L\u2019archiviste et les correspondants ont la possibilit\u00e9 de visualiser et de t\u00e9l\u00e9charger les documents depuis l\u2019interface du logiciel.<br><br><strong>D\u00e9crire, indexer et classer les documents<br><\/strong>Le correspondants et l\u2019archiviste peuvent renseigner des informations de gestion sur le document&nbsp;: une description du document, son auteur, sa date d\u2019\u00e9dition, mais \u00e9galement la rubrique de classement associ\u00e9e. En s\u00e9lectionnant une rubrique de classement, le logiciel va automatiquement renseigner le sort final, la dur\u00e9e d\u2019utilit\u00e9 administrative et l\u2019ann\u00e9e de tri, conservation ou de destruction dans la fiche d\u00e9taill\u00e9e du document<br><br>Lors du t\u00e9l\u00e9versement du document, des informations techniques sont automatiquement ajout\u00e9es&nbsp;: la r\u00e9f\u00e9rence unique du document, son code de hachage, le producteur, la date de cr\u00e9ation ainsi que la date de modification du document.<br><br><strong>Retrouver et suivre la communication des documents<br><\/strong>Les utilisateurs peuvent retrouver un ou plusieurs documents \u00e0 partir des formulaires de recherche propos\u00e9s dans le logiciel.<br><br>Le formulaire de recherche de documents regroupe diff\u00e9rents champs pour permettre aux utilisateurs d\u2019affiner leurs recherches :<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Une recherche libre, sous la forme d\u2019une barre de recherche de type \u00ab Google \u00bb.<\/li>\n\n\n\n<li>Une recherche dans le contenu d\u2019un document&nbsp;oc\u00e9ris\u00e9.<\/li>\n\n\n\n<li>\u00c0 partir du nom de l\u2019\u00e9tablissement et du nom du service producteur.<\/li>\n\n\n\n<li>Le titre du document.<\/li>\n\n\n\n<li>L\u2019auteur du document.<\/li>\n\n\n\n<li>La date d\u2019\u00e9dition du document.<\/li>\n\n\n\n<li>Une rubrique de classement, li\u00e9e \u00e0 un tableau de gestion pr\u00e9cis.<\/li>\n<\/ul>\n\n\n\n<p>Les r\u00e9sultats de recherche peuvent \u00eatre tri\u00e9s et export\u00e9s sous le format Word et le format Excel.<br><br>Il est \u00e9galement possible, depuis les r\u00e9sultats de recherche, de consulter et de t\u00e9l\u00e9charger le document.&nbsp;Ces actions sont possibles selon les droits de consultation de chaque utilisateur, ainsi que des d\u00e9lais de communicabilit\u00e9 de chaque&nbsp;document.<br><br><strong>Assurer la s\u00e9curit\u00e9 et la tra\u00e7abilit\u00e9 des documents<br><\/strong>L\u2019archiviste peut v\u00e9rifier et contr\u00f4ler l\u2019int\u00e9grit\u00e9 de chaque document stock\u00e9 dans la base de donn\u00e9es du logiciel.<br><br>Il peut contr\u00f4ler l\u2019int\u00e9grit\u00e9 d\u2019un document gr\u00e2ce \u00e0 son empreinte num\u00e9rique (ou cade de hachage). L\u2019empreinte num\u00e9rique est une s\u00e9quence alphanum\u00e9rique de taille r\u00e9duite. Cette empreinte permet ainsi d\u2019identifier l\u2019ensemble des donn\u00e9es de d\u00e9part, mais sans y acc\u00e9der.<br><br>La p\u00e9rennit\u00e9 des documents est \u00e9galement contr\u00f4l\u00e9e lors de leur stockage dans la base de donn\u00e9es. Les formats bureautiques (Excel, Word, PowerPoint) et les formats multim\u00e9dias g\u00e9n\u00e8rent une copie dans un format p\u00e9renne&nbsp;: le PDF\/A. Le document est donc conserv\u00e9 et consultable sous son format natif, mais \u00e9galement sous un format p\u00e9renne.<br><br>Le logiciel journalise automatiquement les mouvements de chaque versement, bo\u00eete \/ dossier d\u2019archives et document et archives&nbsp;: l\u2019utilisateur ayant op\u00e9r\u00e9 ce mouvement, la nature du mouvement, la date et heure de la modification ou du mouvement.<br><br>L\u2019archiviste peut \u00e9galement consulter le d\u00e9tail des modifications op\u00e9r\u00e9es sur chacun de ces \u00e9l\u00e9ments.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"Archivage Hybride : g\u00e9rer et assurer la s\u00e9curit\u00e9 des documents \u00e9lectroniques avec Hyperdhoc Archive\" width=\"500\" height=\"281\" data-src=\"https:\/\/www.youtube.com\/embed\/VEg0I3gHis0?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" data-load-mode=\"1\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<div class=\"wp-block-uagb-inline-notice uagb-inline_notice__align-left uagb-block-994b1af9\"><button class=\"uagb-notice-close-button\" type=\"button\" aria-label=\"Close\"><\/button><h4 class=\"uagb-notice-title\">Ces webinars sont pr\u00e9sent\u00e9s par :<\/h4><div class=\"uagb-notice-text\">\n<p class=\"has-ast-global-color-0-color has-text-color has-link-color wp-elements-776d0092f9952ab848768e77a0d1a2ac\"><strong>Lisa Tetier<\/strong>, consultante archiviste et charg\u00e9e de communication chez ELP.<\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div><\/div>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer wp-embed-aspect-16-9 wp-has-aspect-ratio\"><\/div>\n\n\n\n<div class=\"wp-block-uagb-container wp-embed-aspect-16-9 wp-has-aspect-ratio uagb-block-c19924b7 alignfull uagb-is-root-container\"><div class=\"uagb-container-inner-blocks-wrap\">\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Pour plus d\u2019informations sur Hyperdhoc Archive :&nbsp;<a href=\"https:\/\/elp.fr\/index.php\/hyperdhoc-archive\/\" target=\"_blank\" rel=\"noreferrer noopener\">Cliquer ici<\/a><br><em>D\u00e9couvrez les diff\u00e9rentes phases de reprise d\u2019activit\u00e9s des biblioth\u00e8ques et m\u00e9diath\u00e8ques, disponibles sur le site&nbsp;<a href=\"https:\/\/www.biblio-covid.fr\/phases\/\" target=\"_blank\" rel=\"noreferrer noopener\">BIBLIO-COVID<\/a>.<\/em><\/p>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Comment r\u00e9ussir la collecte des archives aupr\u00e8s des services producteurs ? Comment g\u00e9rer et assurer la s\u00e9curit\u00e9 des documents \u00e9lectroniques [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":909,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center 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