{"id":893,"date":"2024-12-16T15:00:04","date_gmt":"2024-12-16T15:00:04","guid":{"rendered":"http:\/\/newelp.elp.fr\/?p=893"},"modified":"2025-04-28T14:25:21","modified_gmt":"2025-04-28T14:25:21","slug":"comment-collecter-et-securiser-les-archives","status":"publish","type":"post","link":"https:\/\/elp.fr\/index.php\/comment-collecter-et-securiser-les-archives\/","title":{"rendered":"Comment collecter et s\u00e9curiser les archives ?"},"content":{"rendered":"\n<div class=\"wp-block-uagb-container uagb-block-c068c04c alignfull uagb-is-root-container\"><div class=\"uagb-container-inner-blocks-wrap\">\n<div class=\"wp-block-uagb-image uagb-block-ed03f759 wp-block-uagb-image--layout-default wp-block-uagb-image--effect-static wp-block-uagb-image--align-none wp-embed-aspect-16-9 wp-has-aspect-ratio\"><figure class=\"wp-block-uagb-image__figure\"><img decoding=\"async\" data-srcset=\"https:\/\/elp.fr\/wp-content\/uploads\/2024\/12\/AdobeStock_423466392-560x450-1.jpeg ,https:\/\/elp.fr\/wp-content\/uploads\/2024\/12\/AdobeStock_423466392-560x450-1.jpeg 780w, https:\/\/elp.fr\/wp-content\/uploads\/2024\/12\/AdobeStock_423466392-560x450-1.jpeg 360w\" data-sizes=\"(max-width: 480px) 150px\" data-src=\"https:\/\/elp.fr\/wp-content\/uploads\/2024\/12\/AdobeStock_423466392-560x450-1.jpeg\" alt=\"\" class=\"uag-image-894 lazyload\" width=\"1200\" height=\"422\" title=\"AdobeStock_423466392-560x450\" role=\"img\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1200px; --smush-placeholder-aspect-ratio: 1200\/422;\" \/><\/figure><\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-uagb-container wp-embed-aspect-16-9 wp-has-aspect-ratio uagb-block-e73bbcb4 alignfull uagb-is-root-container\"><div class=\"uagb-container-inner-blocks-wrap\">\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Comment faciliter la collecte des archives aupr\u00e8s des services producteurs ?&nbsp;Comment s\u00e9curiser les documents physiques et num\u00e9riques ?<br><br>Nous r\u00e9pondrons \u00e0 ces questions, lors de ces deux webinaires, en nous appuyant sur le logiciel Hyperdhoc Archive.&nbsp;<br><br><a href=\"https:\/\/elp.fr\/index.php\/hyperdhoc-archive\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Hyperdhoc Archive<\/strong><\/a>&nbsp;est une solution de gestion des archives physiques et des documents \u00e9lectroniques. L\u2019ensemble du cycle de vie des documents est suivi et contr\u00f4l\u00e9 par le logiciel. Il facilite \u00e9galement l\u2019acc\u00e8s aux archives d\u2019un \u00e9tablissement.<\/p>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-ad907470\"><h4 class=\"uagb-heading-text\">Comment faciliter la collecte des archives aupr\u00e8s des services producteurs ?<\/h4><\/div>\n\n\n\n<p><strong>G\u00e9rer et contr\u00f4ler les droits des correspondants archives avant la collecte<\/strong><br>Pour que la collecte des archives soit efficace, il convient de d\u00e9finir un responsable des versements par service. Autrement dit, de constituer et de g\u00e9rer un r\u00e9seau de correspondants archives. Le responsable du versement est l\u2019interm\u00e9diaire entre son service et le service des archives. Il s\u2019occupe donc de la gestion de la collecte des archives de son service. Il r\u00e9dige \u00e9galement les bordereaux de versement pour son service ou d\u2019autres services.<br><br><strong>Cr\u00e9er un bordereau de versement<\/strong><br>Le bordereau de versement est une liste d\u00e9taill\u00e9e qui \u00e9num\u00e8re des bo\u00eetes et dossiers d\u2019archives. Ces archives sont ensuite destin\u00e9es \u00e0 \u00eatre vers\u00e9es au service des archives ou \u00e0 un prestataire. Le classement des archives repose sur le tableau de gestion du service ou de l\u2019\u00e9tablissement.<br><br>Lors de la r\u00e9daction d\u2019un bordereau, il est important de renseigner dans l\u2019en-t\u00eate du versement :<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Une description sommaire du versement&nbsp;;<\/li>\n\n\n\n<li>Le nom de l\u2019\u00e9tablissement et du service producteur \/ versant&nbsp;;<\/li>\n\n\n\n<li>Le nom du responsable du versement (ou correspondant archives)&nbsp;;<\/li>\n\n\n\n<li>La date de versement aupr\u00e8s du service des archives.<\/li>\n<\/ul>\n\n\n\n<p><strong>Associer des archives physiques et \u00e9lectroniques au bordereau<\/strong><br>Le versement est pris en charge plus efficacement gr\u00e2ce au r\u00e9f\u00e9rencement de chaque archive. Par exemple, les m\u00e9tadonn\u00e9es descriptives, li\u00e9es aux archives, vont \u00e9tablir un premier classement du contenu du bordereau.<br><br>Le correspondant peut renseigner la liste des documents \u00e9lectroniques \u00e0 verser en m\u00eame temps que les archives physiques. Il peut \u00e9galement r\u00e9diger un bordereau de versement et renseigner uniquement des documents \u00e9lectroniques.<br><br><strong>Transf\u00e9rer le bordereau de versement avant leur collecte par le service des archives<\/strong><br>Une fois que le bordereau de versement a \u00e9t\u00e9 compl\u00e9t\u00e9, le correspondant peut transf\u00e9rer le bordereau de versement au service des archives. L\u2019archiviste a alors la possibilit\u00e9 de valider ou non le bordereau de versement. Les archives peuvent ensuite \u00eatre transf\u00e9r\u00e9es physiquement.<br><br><strong>Le + d\u2019Hyperdhoc Archive<\/strong><br>Avec&nbsp;<strong><a href=\"https:\/\/elp.fr\/index.php\/hyperdhoc-archive\/\" target=\"_blank\" rel=\"noreferrer noopener\">Hyperdhoc Archive<\/a><\/strong>, l\u2019archiviste peut lier un ou plusieurs tableaux de gestion \u00e0 un service versant. Les versements sont mieux pris en charge et le cycle de vie des archives contr\u00f4l\u00e9 gr\u00e2ce \u00e0 cette association. Le correspondant n\u2019aura plus qu\u2019\u00e0 s\u00e9lectionner une rubrique de classement, lors de l\u2019ajout de chaque archive et document.<br><br>Le nom du responsable du versement est automatiquement renseign\u00e9 lors de la cr\u00e9ation d\u2019un bordereau. Cette information est ensuite ajout\u00e9e selon l\u2019utilisateur connect\u00e9 au logiciel. La date de versement est \u00e9galement indiqu\u00e9e automatiquement, \u00e0 la date du jour, par d\u00e9faut.<br><br>Le responsable du versement peut adapter son bordereau avec des m\u00e9tadonn\u00e9es sp\u00e9cifiques, selon le service producteur et la nature des archives.<br><br>Vous pouvez t\u00e9l\u00e9verser des documents \u00e9lectroniques, directement depuis votre poste de travail. Ces documents et les m\u00e9tadonn\u00e9es rattach\u00e9es seront directement li\u00e9s au bordereau de versement.<\/p>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-5e539c84\"><h4 class=\"uagb-heading-text\"><strong>Au programme du webinaire :&nbsp;<\/strong><\/h4><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li>G\u00e9rer et contr\u00f4ler&nbsp;les droits du&nbsp;responsable d\u2019un&nbsp;versement ;<\/li>\n\n\n\n<li>Cr\u00e9er un bordereau de versement ;<\/li>\n\n\n\n<li>Associer des archives physiques et \u00e9lectroniques au bordereau ;<\/li>\n\n\n\n<li>Transf\u00e9rer le bordereau de versement au service des archives.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"Faciliter la collecte des archives aupr\u00e8s des services producteurs avec Hyperdhoc Archive\" width=\"500\" height=\"281\" data-src=\"https:\/\/www.youtube.com\/embed\/bJPXrsXWGPk?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" data-load-mode=\"1\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-1f8e3cc1\"><h4 class=\"uagb-heading-text\">Comment assurer la conservation et s\u00e9curisation des documents physiques et num\u00e9riques ?<\/h4><\/div>\n\n\n\n<p><strong>S\u00e9curiser l\u2019int\u00e9grit\u00e9 des documents et la p\u00e9rennit\u00e9 des formats<\/strong><br>D\u2019apr\u00e8s la loi du 13 mai 2000, un document \u00e9lectronique est consid\u00e9r\u00e9 comme preuve au m\u00eame titre qu\u2019un document physique. Il faut cependant identifier la personne dont \u00e9mane le document.&nbsp;Deuxi\u00e8mement, le contexte de production ou de r\u00e9ception doit \u00eatre tra\u00e7able. Enfin, l\u2019int\u00e9grit\u00e9 du document doit \u00eatre garantie, ainsi que sa p\u00e9rennit\u00e9 dans le temps.<br><br>Des m\u00e9tadonn\u00e9es de gestion doivent \u00eatre associ\u00e9es aux documents. Ces m\u00e9tadonn\u00e9es permettront ainsi au service des archives de mieux conna\u00eetre le cycle de vie du document, par exemple.<br><br>L\u2019archiviste doit \u00e9galement contr\u00f4ler l\u2019int\u00e9grit\u00e9 du document. Par exemple, gr\u00e2ce \u00e0 son empreinte num\u00e9rique, ou son code de hachage. Le code de hachage est une s\u00e9quence&nbsp;alphanum\u00e9rique de taille r\u00e9duite. Autrement dit, il r\u00e9sulte d\u2019une transformation, au moyen d\u2019un cryptage, d\u2019un ensemble de donn\u00e9es. Ce code permet ainsi d\u2019identifier l\u2019ensemble des donn\u00e9es de d\u00e9part, mais sans y acc\u00e9der.<br><br>L\u2019archiviste doit cependant faire attention \u00e0 la p\u00e9rennit\u00e9 des formats dans le temps. Par exemple : les formats bureautiques (Excel, Word), les formats multim\u00e9dias (son, image, vid\u00e9o),\u2026 L\u2019archiviste peut conserver le document sous deux formats : un format source et un format p\u00e9renne.<br><br><strong>S\u00e9lectionner la localisation des archives et suivre leur mise en stock<\/strong><br>La deuxi\u00e8me partie du webinaire est consacr\u00e9e \u00e0 la conservation des archives physiques.<br><br>Le rayonnage est le mobilier le plus souvent utilis\u00e9 et adapt\u00e9. Ce meuble de rangement s\u2019adapte au stockage des bo\u00eetes d\u2019archives. De plus, ce rayonnage peut \u00eatre r\u00e9parti par : \u00e9pi (ensemble de trav\u00e9es), trav\u00e9e (ensemble de tablettes) et tablette.<br><br>La localisation de chaque archive doit \u00eatre la plus pr\u00e9cise possible. Cette localisation permettra, ainsi de mieux organiser les espaces de stockage et retrouver les archives.<br><br><strong>Tracer et s\u00e9curiser les mouvements des archives, de leur collecte \u00e0 leur communication<\/strong><br>L\u2019archiviste doit assurer la tra\u00e7abilit\u00e9 des archives. Pour ce faire, chaque mouvement ou modification apport\u00e9e aux archives et aux documents doit \u00eatre journalis\u00e9&nbsp;: Qui a op\u00e9r\u00e9 ce mouvement&nbsp;? Quelle est la nature du mouvement&nbsp;? Quand la modification ou le mouvement ont eu lieu&nbsp;?<br><br>Ces informations peuvent \u00eatre demand\u00e9es lors du contr\u00f4le des documents et leur suivi tout au long du processus de validation et de stockage.<br><br><strong>Contr\u00f4ler les droits d\u2019acc\u00e8s et de consultation des archives<\/strong><br>Pour que le contr\u00f4le de la communication des archives soit efficace, il faut tout d\u2019abord \u00e9tablir la liste des services de l\u2019\u00e9tablissement et des collaborateurs de chaque service. Vous pouvez, par exemple, vous aider de l\u2019annuaire de votre \u00e9tablissement pour r\u00e9aliser ce travail.<br><br>Vous devez ensuite d\u00e9terminer avec les services producteurs les d\u00e9lais de communicabilit\u00e9 des archives.<br><br>Ces deux \u00e9l\u00e9ments vous permettront de mieux contr\u00f4ler les droits de consultation des archives en fonction&nbsp;:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Du collaborateur&nbsp;: fait-il partie du service producteur des archives demand\u00e9es en consultation&nbsp;? Dans le cas contraire, a-t-il le droit de consulter librement ces archives&nbsp;?<\/li>\n\n\n\n<li>Des d\u00e9lais de communicabilit\u00e9&nbsp;: ces archives sont-elles librement communicables ou faut-il attendre un certain d\u00e9lai pour pouvoir les consulter&nbsp;?<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-056192a6\"><h4 class=\"uagb-heading-text\"><strong>Le + d\u2019Hyperdhoc Archive<\/strong><\/h4><\/div>\n\n\n\n<p>Les documents \u00e9lectroniques peuvent \u00eatre li\u00e9s \u00e0 un certain nombre de m\u00e9tadonn\u00e9es descriptives, comme&nbsp;: une date pr\u00e9cise de production ou de r\u00e9ception, une dur\u00e9e de conservation, un sort final, l\u2019auteur du document, \u2026<br><br>Le logiciel conserve chaque document sous deux formats&nbsp;: un format source et un format p\u00e9renne. Le format PDF\/A3A est le format p\u00e9renne privil\u00e9gi\u00e9 pour les documents bureautiques&nbsp;: ppt., docx., odt., doc., \u2026 Le coffre-fort \u00e9lectronique conserve ensuite les formats p\u00e9rennes (module optionnel).<br><br>Le logiciel journalise les mouvements des versements et archives automatiquement. L\u2019archiviste peut consulter le d\u00e9tail de chaque mouvement.<br><br>L\u2019archiviste peut acc\u00e9der aux fonctions d\u2019optimisation des espaces de stockage. Le logiciel propose ainsi le meilleur emplacement, en se r\u00e9f\u00e9rant au m\u00e9trage lin\u00e9aire des archives du versement et du nombre de bo\u00eetes \u00e0 archiver. Avec cette fonctionnalit\u00e9, le logiciel peut progressivement combler les trous dans les espaces de stockage. Enfin, l\u2019archiviste peut t\u00e9l\u00e9charger un code barre d\u2019identification et un code de barre de localisation pour retrouver les archives dans les espaces de stockage.<\/p>\n\n\n\n<div class=\"wp-block-uagb-advanced-heading uagb-block-59656ee1\"><h4 class=\"uagb-heading-text\"><strong>Au programme du webinar :<\/strong><\/h4><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li>G\u00e9rer l\u2019int\u00e9grit\u00e9 des documents et la p\u00e9rennit\u00e9 des formats ;<\/li>\n\n\n\n<li>S\u00e9lectionner la localisation des archives et suivre leur mise en stock ;<\/li>\n\n\n\n<li>Tracer les mouvements des archives, de leur collecte \u00e0 leur communication ;<\/li>\n\n\n\n<li>Contr\u00f4ler les droits d\u2019acc\u00e8s et de consultation des archives.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"Conserver et s\u00e9curiser les documents physiques et num\u00e9riques avec Hyperdhoc Archive\" width=\"500\" height=\"281\" data-src=\"https:\/\/www.youtube.com\/embed\/7iJqvt8WWDs?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" data-load-mode=\"1\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<div class=\"wp-block-uagb-inline-notice uagb-inline_notice__align-left uagb-block-994b1af9\"><button class=\"uagb-notice-close-button\" type=\"button\" aria-label=\"Close\"><\/button><h4 class=\"uagb-notice-title\">Ces webinars sont pr\u00e9sent\u00e9s par :<\/h4><div class=\"uagb-notice-text\">\n<p class=\"has-ast-global-color-0-color has-text-color has-link-color wp-elements-776d0092f9952ab848768e77a0d1a2ac\"><strong>Lisa Tetier<\/strong>, consultante archiviste et charg\u00e9e de communication chez ELP.<\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div><\/div>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer wp-embed-aspect-16-9 wp-has-aspect-ratio\"><\/div>\n\n\n\n<div class=\"wp-block-uagb-container wp-embed-aspect-16-9 wp-has-aspect-ratio uagb-block-c19924b7 alignfull uagb-is-root-container\"><div class=\"uagb-container-inner-blocks-wrap\">\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Pour plus d\u2019informations sur Hyperdhoc Archive :&nbsp;<a href=\"https:\/\/elp.fr\/index.php\/hyperdhoc-archive\/\" target=\"_blank\" rel=\"noreferrer noopener\">Cliquer ici<\/a><br><em>D\u00e9couvrez les diff\u00e9rentes phases de reprise d\u2019activit\u00e9s des biblioth\u00e8ques et m\u00e9diath\u00e8ques, disponibles sur le site&nbsp;<a href=\"https:\/\/www.biblio-covid.fr\/phases\/\" target=\"_blank\" rel=\"noreferrer noopener\">BIBLIO-COVID<\/a>.<\/em><\/p>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Comment faciliter la collecte des archives aupr\u00e8s des services producteurs ?&nbsp;Comment s\u00e9curiser les documents physiques et num\u00e9riques ? Nous r\u00e9pondrons [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":894,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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